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Presentation Preparation Cheat Sheet


A little preparation on the front end can save a lot of stage fright on the back end.


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Presentation Preparation Cheat Sheet

How to Use Your Cheat Sheet

Every time I have the opportunity to speak, I use my cheat sheet to crystallize my thinking and prepare my mind to give the best presentation that I’m capable of giving. It’s a four-step process that may seem counterintuitive at first, but by following these steps, I ensure that my message is delivered in the best way possible.

Step One Identify Your Purpose for Speaking

Every speech, talk or presentation starts with what I want my audience to take away from hearing me speak.  Before I write a single word, I must identify what I want my audience to think, feel or do differently as a result of hearing me speak. This is the hardest, most important part of the entire process.

Having a purpose keeps me focused on my audience and keeps me from rambling. Before I begin, I must know my point.

Step Two Find the Right story

Once I have identified my purpose for speaking, I’m ready to tell my story.

There’s nothing as powerful as a good story. I’m pretty sure there’s a reason Christ never just answered a question, but instead, told a story; when we remember a story, we remember the point.

I keep a file of stories that I constantly refer back to and I would encourage you to do the same. Every story ahs multiple points to make; it’s just my job as the speaker to find the right one that proves this point.

 Step Three  Write The Story First

There’s an age-old debate about whether or not to write your speech word for word. I always do.

I write my speech word for word is because I can count my words and know how much time I’m going to fill. Rambling speeches when we aren’t properly prepared. Writing forces discipline, and helps come up with the right word for the right moment. However, I NEVER DELIVER IT WORD FOR WORD. Not only is it boring, it’s insulting to my audience.

I always write the story first. It’s the part that I know and it gets words on the screen which is a huge first step. If I know my main point, and I know the way I’m going to make it, I will have a better idea of how to introduce it.

Step Four Write the Open and the Close

I always write my open and my close last and I do them together.

When I do this, I look at my story and I ask; what’s the best way to introduce this topic that will make the audience pay attention to me? Sometimes, it’s a question. Other times, it’sOnce Upon A time story and other times, it’s  a startling statement. It depends on my point and my story.

I write my closing and open together because I want them to match. If I ask a question, I want to answer it. If I begin with Once Upon A Time, there must be Happily Ever After and if it’s a fact, I have to prove it.

When my close ties back to my open, it gives my audience a feeling that we’ve gone full circle together. It makes it all complete and that’s always my goal.


For every presentation, this is the recipe I follow. I never speak without knowing my purpose and I never write my open without knowing the story I’m going to tell. Only after I’ve put it all together can I wrap it all together and close it strong. Now go wow ’em with your Polished Professional Presentation!